Although we live in a digital age, the revolution isn’t over. Physical papers are still widely used, regardless of whether you own a small business, freelancer, or work from home. It might take a while to scan paper documents for use in digital processes, but OCR technology-aided tools such as Wondershare pdfelement for mac or Windows, can speed up the conversion process and provide more usable files.
A stack of documentation might make data input a headache, but OCR technology can help you realize your goal of automation-driven conversion. In this guide, we will learn what is ocr pdf, including how simple it is to use a tool like PDFelement for OCR PDF.
What is OCR, and How Does OCR Technology Work?
OCR, or optical character recognition, is a range of technologies that work together to identify text included inside digital picture files. You may apply OCR to picture files in many different file types, such as PDF, JPG, and PNG. The objective is to locate and extract any relevant text included in the photos.
OCR technology is frequently used in the workplace to convert paper documents into digital files. Even if you scanned a text-based document, the resulting file is an image file (usually in PDF format). The original document’s letters, phrases, and sentences must be recognized and extracted using OCR software to convert the scanned file into a text file that you can organize and conveniently searchable.
Many technologies are used during the six-step optical character recognition process. It works in the following way:
- Image capture: A digital image file is created by scanning the original paper document.
- Preprocessing teaches OCR software how to identify specific characters in picture data.
- Segmentation: The digital image is divided into smaller, logical segments for more straightforward processing.
- Extraction of features: Text characters are recognized and extracted from images, often by identifying areas of contrast between bright and dark areas.
- Classification: for categorizing characters, pattern-recognition and feature-detection algorithms are utilized.
- Post-processing: The final data is cleaned up and error-free using noise reduction and other technologies.
A new text file is produced after the operation. Then, certain words or phrases may be readily searched inside that file.
The importance of OCR for document management:
OCR is a crucial component of DMS and offers the following advantages:
- Creates useable digital files from paper documents.
- Allows for quick and simple searches.
- Enhanced security is provided with user access restrictions.
- No need for physical document storage.
- Reduces costs and time.
Wondershare PDFelement 9:
The ideal option for managing, producing, and altering PDF files is PDFelement, which has various features. PDF files are traditionally very tough to work with and are made much easier with PDFelement 9. If you work in any range, chances are good that you’ve previously dealt with PDF files. You frequently struggle to open, modify, combine, or sign PDF documents because of this. You won’t ever struggle with these files again, thanks to PDFelement 9.
The ideal solution for your PDF documents is what PDFelement aims to be. PDFelement supports independent company owners, instructors, marketers, and individuals working in various professions by combining these capabilities into a single piece of software. Anyone may start producing, reading, modifying, and managing any number of PDF files with this program since it is so simple to use.
Do your PDFs require OCR technology? To learn how to create completely searchable and editable PDF documents from scanned documents, text images, or existing PDFs, download Wondershare PDFelement.
How to OCR PDF using PDFelement?
You can OCR PDF by using the PDFelement in the following way:
Step 1: Upload File:
Download the PDFelement app on your computer. Open the software by double-clicking its desktop icon, then pick the ‘Open File’ option. Choose the PDF you wish to OCR in the pop-up box, and click ‘Open’ to open it.
Step 2: OCR PDF:
By pressing the “Convert” button, you may select OCR. You might need to acquire a plugin from here if you don’t already have one. Next, pick the OCR option of your choice. Your two options are OCR PDF to “Editable Text” or “Searchable Text Image.” If you wish to be able to edit the converted text, choose “Editable Text” and then click the “OK” button.
Step 3: Edit and Save:
Once your PDF has been processed, select the “Edit” tab, click on add photo, add text, add links, add watermarks, add a backdrop, and then finish editing the file as you like. When completed, save the document.
Why Wondershare PDFelement:
Use Wondershare PDFelement to transform all of your paper documents into digital ones. Advanced OCR technology included in this tool can instantly turn scanned and picture files into searchable digital data. This OCR tool is made particularly for OCR and converts existing documents in bulk if you have a lot of previously scanned documents.
Final Words/ PDFelement Review
You’ve used the convenience of being able to copy and paste text, search for specific words, or pick out specific portions from a PDF document. You may have also encountered how frustrating and inconvenient it is when you can’t.
OCR technology from PDFelement for mac or Windows reads text from PDFs and photos and transforms it into actual text you can interact with and work with as per your needs.
Wondershare PDFelement helps you save time by enabling actions like text search and editing from photos and converting scanned documents into searchable and editable PDFs. It is advised to use Wondershare PDFelement OCR, an all-in-one PDF producer, converter, editor, merger, and more, for everything OCR and PDF.